Facilities Maintenance Supervisor

Job Title: Facility Maintenance Supervisor
Department: Facilities
Classification: Supervisor
Reports To: Deputy CEO
Primary Function:
Facility Maintenance Supervisor develops and recommends plans and programs to assure that the Districts' facilities, buildings and grounds meet present and future needs for the proper housing of students, staff and the conduct of all educational and related programs and activities. Manages District's special projects related to facilities, facility emergencies and deferred maintenance, grounds and custodial issues as directed by the Facilities Services Coordinator.
Develops programs and plans, and assists in providing an inventory and evaluating the condition of various furniture, mechanical/electrical/plumbing equipment, vehicles, and grounds equipment throughout the District. Condition assessments will be used to develop budgets and replacement cycles related to deferred maintenance items for the District.
Develops and recommends plans for providing current and future facility needs based on school capacity, enrollment, projected enrollment, current and projected educational program needs and other local governmental agencies' activities and the District Facility Master Plan.
Assists with the development and coordination of the District Capital Improvement Program.
Under the direction of the COO, Director of Operations and the Facilities Services Coordinator, assists with the coordination of planning for future District site development, improvements and construction with other local governmental agencies. Assesses the impact of zone changes, street development plans, proximity of existing parks, and recreational facilities on existing and projected physical facilities and reports findings.
Assesses needs and develops plans for space utilization with the District.
Coordinates assignment and movement of portable facilities within the District and disposal thereof.
Maintains and updates property and building records, drawings, O&Ms, and files through appropriate means. Insures that all District property is recorded with government agencies appropriately and accurately.
Coordinates the contract for special services provided by other agencies pertaining to maps and statistical data relating to land use and development activities within the District.
Manages assigned projects by developing RFPs, evaluating bids, creating requisitions, and awarding work according to District policies to consultants and contractors under the direction of the Facilities Services Coordinator and the COO.
Works collaboratively with District maintenance staff assisting with procurement of materiel, external forces and assists with any authority having jurisdiction on maintenance and capital improvement projects.
Performs other related duties as assigned.
Major Planning Requirements:
Assists with the development of both long and short-range plans to meet the District's requirements for facilities and property utilizing assumptions provided for projected enrollment.
Assists with the development of both long and short-range plans for the scheduling and completion of capital improvement programs for one, two, five and ten year plans.
Assists with the development short-range plans for the scheduling and completion of immediate needs capital and maintenance projects.
Ability to plan and manage up to 100 different work tasks simultaneously.
Key Relationships:
Facilities Services Coordinator: Reports to this position.
Safety Officer, Director of Operations: Works with these positions for the maintenance of property and building records.
School and District Administrators and Departmental Supervisors: Confers, counsels and advises them on matters relating to facilities planning.
Architects, Engineers and Contractors: Confers with them on building plans and programs.
Local Governmental Agencies: In conjunction with the Facilities Services Coordinator, meets with them regularly to communicate the District's plans for future facility improvements and collaborates on planning issues. Portland area contractors and suppliers.
Coordinates testing and safety information with Risk Management Department.
Finance and Accounting: Confers with them. Provides annual reports for property and equipment values.
Minimum Qualifications:
Bachelor's degree in architecture, engineering, facilities planning or a related field, Project Management certification, or 15 years in construction related field.
5+ years of planning and management experience, and/or construction management experience.
Strong working experience with Microsoft Word, Excel, Project and PDF Professional or Bluebeam.
Excellent communication skills with Executive, Administrative and Construction oriented people.
Working Conditions:
Primarily office environment, but frequent visits to existing district facilities, lease and potential purchase sites, community meetings and hearings, and some evening meetings.

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